Public Buyers : Finally an AI solution for your RFP

In the public procurement sector, the role of the buyer is facing growing challenges to meet increasingly stringent requirements for performance, speed, and precision.
You must thoroughly analyze the Instructions to Bidders, the Special Contract Terms and Conditions, the Technical Specifications, and other key documents.
However, a large part of your time is still devoted to repetitive and time-consuming tasks: sifting through hundreds of pages, identifying appropriate responses, and sorting through enormous volumes of information.
What if a technology could turn these constraints into opportunities?

The challenge of public tenders: optimizing without sacrificing quality

• Critical loss of time: In the public sector, a single complex solicitation can take several days of manual work, leaving little room for negotiation or strategic planning.
• Risk of errors: Under pressure, the technical details in certain Specifications or Contract Terms and the sheer volume of information can lead to overlooking key points, potentially jeopardizing the entire proposal.
• Lack of modern tools: Traditional solutions are no longer sufficient for quickly analyzing increasingly complex Instructions to Bidders or facilitating collaboration among different departments.

Why AI is essential for public buyers

When properly designed, Artificial Intelligence does not replace your expertise: it enhances it. Here’s how:

1. Automating repetitive tasks: Identify important clauses in large documents within seconds rather than hours.
   Example: Automated analysis can extract critical information from a 200-page set of Technical Specifications in under an hour.


2. Improved accuracy: AI significantly reduces the risk of errors by ensuring that each requirement in the Contract Terms or Instructions to Bidders is taken into account.


3. Significant time savings: By automating up to 80% of your tasks, you can devote more time to optimizing your public procurement strategy.


4. Optimized collaboration: A centralized platform enables all stakeholders (buyers, legal experts, technical advisors, etc.) to work together more cohesively and effectively.

Why Specgen can transform your public tenders

Specgen has been specifically designed to address the challenges of public procurement:

• User-friendly: No need to craft complex prompts or preformat your data. Specgen seamlessly integrates with your existing processes.
• Guaranteed confidentiality: Your sensitive information—whether it involves Instructions to Bidders, Special Contract Terms and Conditions, Technical Specifications, or internal documents—remains secure and confidential.
• Time optimization: Thanks to automation, one buyer can analyze up to three times more tenders in the same period, thereby increasing their chances of success.
• Integrated evaluation grid: Specgen also allows you to add an evaluation grid for precise scoring and more effective bid analysis. You thus benefit from a complete comparison table, making it easier to select the ideal provider.

Conclusion

As a public buyer, every minute counts and each requirement must be met perfectly. With Specgen, you can automate the analysis of the Instructions to Bidders, Special Contract Terms and Conditions, and Technical Specifications, while benefiting from advanced tools like the integrated evaluation grid. The result: more files processed, higher-quality responses, and a strategic advantage for your organization.

Don’t let the complexity of public tenders hold back your ambitions any longer.